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Salesforce File Storage Costs vs. External Cloud Platforms: Why DocFynd is the Game-Changer

The Problem: Salesforce File Storage Costs

Salesforce is a powerful CRM, but its file storage costs can quickly become a financial burden for organizations. Here’s an updated breakdown of Salesforce’s file storage pricing in 2025:

  • Default Allocation: Most Salesforce editions provide 10GB of base file storage per organization, with additional allocations ranging from 612MB to 2GB per user license depending on the edition.

  • Additional File Storage Costs: Salesforce charges $5 per GB per month for additional file storage, translating to $60 per GB annually. For organizations with growing data needs, this cost can escalate rapidly.

For example, if your organization requires an additional 100GB of file storage, it would cost $6,000 annually—a significant expense for something as basic as file storage.

The Cost Comparison: Salesforce vs. External Cloud Platforms

External cloud storage platforms offer a far more economical solution. Here’s how they compare:

Platform Cost/GB/Month Cost/GB/Year Notes

Salesforce $5 $60 Limited functionality for collaboration and sharing.

Amazon S3 $0.023 $0.276 Highly scalable object storage with multiple tiers

for cost optimization.

Google Drive $0.0049 (2TB plan) $0.0588 Includes collaboration tools; ideal for businesses

using Google Workspace.

OneDrive $0.005 (1TB plan) $0.06 Integrated with Microsoft 365; excellent for Office

users.

Dropbox $0.005 (2TB plan) $0.06 User-friendly interface with strong sharing and

syncing capabilities.

As seen above, platforms like Amazon S3 and Google Drive are up to 100 times cheaper than Salesforce file storage, while also offering advanced collaboration and sharing features.

The Solution: DocFynd

DocFynd is a cutting-edge document management app that integrates external cloud storage platforms directly into Salesforce, enabling organizations to offload files and attachments without sacrificing accessibility or functionality.

Key Features of DocFynd

1. Seamless Integration with External Drives:

  • Connects Salesforce to platforms like Amazon S3, Google Drive, OneDrive, Dropbox, and Box.

  • Files are stored externally while remaining accessible within Salesforce records.

2. Cost Optimization:

  • Offload files from Salesforce to external platforms at a fraction of the cost.

  • For instance, storing 100GB on Amazon S3 costs just $27.60 annually compared to Salesforce’s $6,000.

3. Real-Time Syncing:

  • Automatically syncs files between Salesforce and external drives.

  • Ensures updates made in one platform reflect instantly in the other.

4. Advanced Search and Retrieval:

  • Search for and retrieve documents stored externally directly within Salesforce.

  • Intelligent tagging and metadata management simplify document organization.

5. Customizable Folder Structures:

  • Create folder hierarchies tailored to your business needs across external drives.

  • Maintain consistent organization across systems.

6. Enhanced Collaboration Features:

  • Leverage the collaboration tools of external platforms (e.g., Google Drive’s real-time editing or Dropbox’s file versioning) while working within Salesforce.

7. Security and Compliance:

  • Robust access controls ensure only authorized users can access sensitive files.

  • Helps meet data retention and compliance requirements by archiving legacy data externally.

8. Workflow Automation:

  • Automate tasks like file uploads, approvals, and notifications using Salesforce Flows or Process Builder.

  • Use Cases

  • Sales Teams: Store contracts on Google Drive or Dropbox while linking them to Opportunities in Salesforce.

  • Customer Support Teams: Retrieve case-related files from OneDrive directly within the Case object in Salesforce.

  • Marketing Teams: Manage large multimedia files on Amazon S3 while maintaining links to Campaign records in Salesforce.

Why DocFynd is Essential

  1. Massive Cost Savings: By leveraging external platforms like Amazon S3 or Google Drive, organizations can reduce file storage costs by over 95%.

  2. Improved Performance: Offloading large files reduces the strain on your Salesforce org, improving system performance.

  3. Scalability: Easily scale your storage needs without worrying about hitting Salesforce’s expensive limits.

  4. User-Friendly Experience: DocFynd ensures that users can access external files seamlessly within the familiar Salesforce interface.

Conclusion

Salesforce’s file storage costs can be prohibitively expensive for organizations with growing data needs, but external cloud platforms like Amazon S3, Google Drive, OneDrive, and Dropbox offer far more affordable alternatives. By integrating these platforms into your CRM workflow through DocFynd, you can drastically reduce costs while enhancing functionality and scalability.

With features like real-time syncing, advanced search capabilities, workflow automation, and robust security controls, DocFynd is the ultimate solution for optimizing your Salesforce storage strategy without breaking the bank!

“Ready to slash your Salesforce storage costs? Discover how DocFynd can help you integrate with affordable platforms like Amazon S3, Google Drive, OneDrive, and Dropbox. Start saving today with a free trial or schedule a personalized demo to see how DocFynd transforms your document management strategy!”

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